Best AI Note Taking Tools 2025 | Free & Paid Options Reviewed

If you’ve ever sat through a meeting, lecture, or client call while frantically typing notes, you know how easy it is to miss important details.

AI note taking tools solve this problem by automatically capturing, organizing, and summarizing conversations, so you can stay engaged instead of buried in your keyboard.

And here’s the big news: the AI note taking market is booming, projected to reach $2.54 billion by 2033 from just $450 million in 2023 (18.9% CAGR).

Why? Because students, freelancers, and businesses want accurate, real-time transcription without the manual effort.

In this blog, we’ll explore 10 of the best AI note taking tools in 2025, comparing features, pricing, integrations, and use cases, so you can find the one that’s worth your time and money.

What Makes the Best AI Note Taking Tool?

Before diving into the list, here’s what matters most when choosing a tool:

• Accuracy – Look for 90%+ transcription accuracy in real-world conditions.
• Integrations – Should work with Zoom, Google Meet, Microsoft Teams, Slack, and CRMs.
• Language Support – Multilingual transcription is essential for global teams.
• Privacy – GDPR compliance and secure data handling are crucial.
• Features Beyond Transcription – Summaries, keyword tracking, sentiment analysis, and search.
• Pricing – From free tiers for individuals to enterprise-grade plans.

1. Otter.ai – The Accessible All-Rounder

Best for: Students, small teams, individual professionals

Otter.ai is one of the most popular AI note taking tools thanks to its easy interface and real-time transcription capabilities. The free plan gives you 300 minutes/month, making it a great entry level option.

Key Features:

• 90% transcription accuracy in good audio conditions
• Real-time captions for meetings and lectures
• Searchable transcripts with speaker identification
• Integrations with Zoom, Google Meet, Microsoft Teams
• English, French, and Spanish support

Pros:

• Generous free tier
• Great for live note-taking
• Simple interface for beginners

Cons:

• Limited multilingual support
• Struggles with complex speaker separation

Pricing: Free, Pro ($8.33/month), Business ($20/month)

Check It Now: https://otter.ai/

2. Fireflies.ai – The Business Intelligence Powerhouse

Best for: Sales teams, enterprise users, cross-functional teams

Fireflies.ai goes beyond transcription, it’s a conversation intelligence platform that helps businesses analyze calls and meetings.

Key Features:

• Supports 69+ languages
• CRM integration (HubSpot, Salesforce, Zoho)
• Keyword tracking & sentiment analysis
• AI-powered meeting summaries and action items

Pros:

• Best integration ecosystem in this list
• Detailed analytics for sales performance
• Great for multi-language organizations

Cons:

• Free plan is limited
• Steeper learning curve

Pricing: Free, Pro ($10/month), Business ($19/month), Enterprise (custom)

Try It Now: https://fireflies.ai/

3. Notion AI – The Knowledge Management Leader

Best for: Teams building shared workspaces

Notion AI is more than a note taker, it’s a workspace platform where you can store, organize, and query notes in one place.

Key Features:

• AI-assisted writing and summarization
• Custom database creation
• Contextual Q&A on existing notes
• Flexible templates for meeting notes, project plans, and research

Pros:

• Highly customizable
• Combines note-taking and project management
• Excellent for long-term knowledge retention

Cons:

• Requires setup effort
• Not as strong for live meeting transcription

Pricing: Notion AI add-on $8/month + base Notion plan

Try it Now: https://www.notion.com/product/ai

4. tl;dv – Unlimited Recording for Meetings

Best for: Sales, coaching, team performance tracking

tl;dv specializes in recording and summarizing meetings on Google Meet, Zoom, and Microsoft Teams with unlimited free recording.

Key Features:

• AI summaries & highlight reels
• Custom meeting templates
• Coaching insights for sales teams
• Speaker tracking and searchable transcripts

Pros:

• Unlimited free recording
• Focused on meeting productivity
• Strong analytics features

Cons:

• Not ideal for non-meeting note-taking
• Limited offline features

Pricing: Free, Pro ($20/month), Enterprise (custom)

Try it Now: https://tldv.io/

5. Fathom – Budget-Friendly AI Summarizer

Best for: Small teams, budget-conscious users

Fathom offers free unlimited transcription & storage, making it one of the most generous free plans on the market.

Key Features:

• Instant meeting summaries
• CRM sync with HubSpot and Salesforce
• Works with Zoom, Google Meet, and Teams

Pros:

• Best free plan for teams
• Simple to use
• Quick summaries

Cons:

• Lacks advanced analytics
• Fewer integrations than Fireflies

Pricing: Free, Premium ($19/month)

Try it Now: https://fathom.video/

6. Jamie AI – Privacy-First Note-Taker

Best for: Organizations with strict compliance needs

Jamie AI avoids bots entirely, working natively on your device for GDPR-compliant offline and online meetings.

Key Features:

• Offline transcription
• No meeting bots — privacy-first
• European data storage

Pros:

• Highest privacy standards
• Works without internet
• Ideal for regulated industries

Cons:

• Limited integrations
• Smaller feature set than competitors

Pricing: Free trial, Paid plans from $25/month

Try it Now: https://www.meetjamie.ai/

7. Mem AI – The Smart Contextual Assistant

Best for: Creative professionals, researchers

Mem AI learns from your workflow and connects your notes automatically.

Key Features:

• AI-powered knowledge connections
• Smart search & tagging
• Email and calendar integration

Pros:

• Great for research-heavy work
• Learns your preferences over time

Cons:

• Less focused on meeting transcription
• Paid plan required for advanced features

Pricing: From $15/month

Try it Now: https://get.mem.ai/

8. Tactiq – Transcript & Highlights for Google Meet

Best for: Google Workspace users

Tactiq is a lightweight AI transcription tool that works directly within Google Meet.

Key Features:

• Instant transcripts inside Google Meet
• Export to Notion, Docs, or Slack
• Highlight key moments in real-time

Pros:

• Perfect for Google users
• Simple, fast, and integrated

Cons:

• Limited to Google Meet
• Not as feature-rich as others

Pricing: Free, Pro from $8/month

Try it Now: https://tactiq.io/

9. MeetGeek – Meeting Productivity AI

Best for: Managers, team leads

MeetGeek records, transcribes, and analyzes meetings with a focus on actionable insights.

Key Features:

• Custom meeting templates
• Automatic task detection
• Integration with Slack, Trello, Asana

Pros:

• Strong task automation features
• Great for follow-up management

Cons:

• Paid plans needed for full features

Pricing: Free, Pro ($19/month)

Try it Now: https://meetgeek.ai/

10. Krisp AI – Noise-Free Transcription

Best for: Noisy work environments

Krisp AI focuses on noise cancellation + transcription, making it ideal for remote workers in busy environments.

Key Features:

• Real-time noise removal
• Meeting transcription
• Works with any conferencing app

Pros:

• Crystal-clear audio quality
• Works with all platforms

Cons:

• Limited advanced AI features

Pricing: Free plan, Pro from $8/month

Try it Now: https://krisp.ai/

Feature Comparison Table

Tool	Free Plan	Accuracy	Languages	Integrations	Unique Feature
Otter.ai	Yes	90%	3	Zoom, Meet, Teams	Real-time captions
Fireflies.ai	Yes	95%	69+	CRMs, Slack, Zoom	Conversation intelligence
Notion AI	No free AI	92%	20+	Workspace apps	Knowledge management
tl;dv	Yes	93%	25+	Meet, Zoom, Teams	Unlimited meeting recording
Fathom	Yes	92%	10+	CRMs, Meet, Zoom	Free unlimited transcription
Jamie AI	No	94%	15+	Offline	Privacy-first, no bots
Mem AI	No	93%	20+	Email, Calendar	Smart contextual linking
Tactiq	Yes	90%	5+	Google Meet	In-meeting highlights
MeetGeek	Yes	92%	30+	Slack, Trello	Task automation
Krisp AI	Yes	91%	15+	Any platform	Noise cancellation

Can AI Note Taking Tools Integrate with Other Productivity Tools?

Yes, this is where they become game changers for you. Most AI note-taking tools integrate directly with Zoom, Google Meet, Microsoft Teams, and popular project management tools like Asana, Trello, and Slack.

Advanced ones like Fireflies.ai connect with CRMs, while Notion AI integrates into broader knowledge systems.

Best Tool for Different User Types

• Students: Otter.ai, Fathom
• Small Teams: tl;dv, Tactiq
• Sales Teams: Fireflies.ai, MeetGeek
• Privacy-Sensitive Work: Jamie AI
• Knowledge Management: Notion AI, Mem AI

Final Verdict

If you need enterprise grade analytics, go for Fireflies.ai. If you want privacy-first offline transcription, pick Jamie AI. If you want the most generous free plan, Fathom is unbeatable. And for Google Workspace users, Tactiq is a no-brainer.

AI note taking tools aren’t just about transcription anymore. They’re about turning conversations into actionable insights helping you work smarter, not harder.

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