Motion App Review 2025: Features, Pricing & Alternatives

Productivity apps are everywhere, but very few actually solve the core problems, too much to do, too little time. That’s where Motion comes in.

In this Motion App Review, we’ll take a close look at how this AI-powered project management and scheduling tool works, what makes it different from Asana, ClickUp, or Monday.com, and whether it’s worth adopting in 2025.

Unlike traditional task trackers, Motion promises to eliminate busywork by using artificial intelligence to plan your day automatically.

Instead of just giving you another to-do list, Motion builds a prioritized schedule across tasks, meetings, and deadlines, aiming to keep you focused on the right work at the right time.

But does it actually deliver? Let’s break it down.

Table Of Contents

Who is Motion for?
Motion's Key Features: A Full Guide
Motion App Pricing: Is it Affordable?
User Experience: Ease of Use and Navigation
Motion App Alternatives: Comparing the Competition
Pros and Cons of Using Motion
Real User Reviews and Testimonials
Final Verdict: Is Motion Right for You?

Who is Motion for?

Founders and executives juggling multiple priorities
Agencies and consulting firms that handle multiple client projects
Product managers and engineers working in agile teams
Remote and hybrid teams that rely heavily on shared calendars and distributed task management
Freelancers and solopreneurs who want an automated way to stay on track without hiring a project manager

In short, Motion is for people who don’t just want to track tasks, they want an app that actively helps them execute and adapt.

Motion’s Key Features: A Full Guide

AI-Powered Task Management

This is Motion’s core promise. You enter tasks with deadlines, importance levels, and estimated time to complete.

Motion’s AI then automatically places them into your calendar, rearranges them when conflicts arise, and re-prioritizes when new tasks come in.

Example: You add “Prepare investor pitch deck” (4 hours, high priority, due Friday). Motion looks at your schedule, finds the best slots, and blocks them out. If a last-minute client call pops up, Motion shifts your deck work to the next best time.

Why this matters: Most tools stop at to-do lists. Motion goes further by deciding when you should do things a feature that saves hours of mental bandwidth every week.

Project Planning and Scheduling

Motion isn’t just about personal productivity. Teams can create projects, assign tasks, set deadlines, and track progress.

Unlike traditional tools, Motion ensures project tasks don’t just sit idle, they’re automatically woven into team members’ calendars.

Agile scenario: In a sprint planning session, you define 20 tasks. Instead of assigning and hoping they get done, Motion proactively schedules them based on workload and deadlines.

Team Collaboration and Communication

Motion supports task assignments, shared projects, and real-time progress tracking. While it doesn’t try to replace Slack or Microsoft Teams, it integrates smoothly into existing communication workflows.

What stands out is calendar transparency?

you can see how busy team members are, not just which tasks they’ve been assigned. This makes it easier to balance workloads and avoid over-scheduling.

Integrations with Other Tools

Motion integrates with Google Calendar, Outlook, Gmail, and other common productivity apps. While its integration list isn’t as long as Asana or ClickUp, it covers the essentials.

Current integrations include:

Google Workspace
Microsoft 365
Slack (limited)
Zoom (basic scheduling)

If your workflow depends heavily on specialized integrations (like Jira or Salesforce), you may find Motion limited. But if you live in calendars and email, it covers what most people need.

Motion App Pricing: Is it Affordable?

Motion positions itself as a premium AI-powered productivity platform, and its pricing reflects both its advanced features and team-focused plans.

Here’s how it breaks down:

Annual Billing (Best Value)

AI Workplace (1 user) – $29/month (billed annually)
AI Employee Light (3 users) – $99 per user/month (billed annually)
AI Employee Standard (10 users) – $299 per month (billed annually)
AI Employee Plus (25 users) – $599 per month (billed annually)
Enterprise Plan – Custom pricing (contact sales team for tailored solutions)

Key Takeaways

Solo users: The AI Workplace plan is best for freelancers or solopreneurs who want Motion’s scheduling power without managing a team.
Small teams: The AI Employee Light plan works for startups and small groups, though it’s more cost-effective annually.
Growing teams: Standard and Plus plans bring down per-user costs as you scale.
Enterprise: For large organizations, Motion offers custom pricing and dedicated support.

While Motion is more expensive than many traditional project management tools, the value comes from its AI scheduling engine, which isn’t something competitors like Asana or ClickUp provide.

For professionals and teams where time management directly impacts revenue, these plans can quickly pay for themselves.

User Experience: Ease of Use and Navigation

Motion’s Interface: A Walkthrough

At first glance, Motion looks like a calendar app, Clean, minimal, and centered around scheduling. But beneath the surface, it carries powerful project management layers.

Left sidebar: Projects, tasks, and team views
Main view: Dynamic AI-powered calendar
Right panel: Task details, deadlines, and priorities

The UX is intentionally simple, which is refreshing compared to tools like ClickUp that overwhelm new users with options.

Learning Curve: How Long Does it Take to Master?

The learning curve depends on your expectations. If you’re coming from Google Calendar, Motion feels natural. If you’re expecting something like Jira or Notion, you might initially think it’s too “lightweight.”

Most users report they get the hang of it in a week. The bigger shift isn’t learning the tool, it’s trusting the AI to schedule your work. Letting go of manual control takes time.

Motion App Alternatives: Comparing the Competition

Let’s put Motion side by side with some of its strongest competitors.

Feature / Tool	Motion	Asana	ClickUp	Monday.com
AI scheduling	Yes	No	No	No
Task management	Yes	Yes	Yes	Yes
Calendar view	Excellent	Good	Good	Good
Integrations	Limited	Extensive	Extensive	Extensive
Learning curve	Low	Moderate	High	Moderate
Pricing	Higher	Mid	Lower	Mid
Best for	Execs, solopreneurs, small teams	Teams of all sizes	Power users, detail-heavy workflows	Mid-to-large organizations

Asana vs. Motion

Asana is great for structured project tracking, workflows, and reporting. Motion wins if your priority is time management and scheduling rather than deep reporting.

ClickUp vs. Motion

ClickUp offers everything docs, chat, dashboards but can feel overwhelming. Motion is the opposite: focused, minimal, but less customizable.

Monday.com vs. Motion

Monday.com excels in enterprise-level visibility and cross-department collaboration. Motion works best at the individual and small-team level where AI scheduling shines.

Pros and Cons of Using Motion

Motion’s Strengths

AI-powered scheduling that actually works
Clean, minimal design focused on productivity
Great for balancing workloads across teams
Saves hours of manual calendar management
Ideal for busy professionals and executives

Motion’s Weaknesses

Higher pricing than most competitors
Limited third-party integrations
Not ideal for large, complex enterprises
Requires a mindset shift (trusting AI with your schedule)

Real User Reviews and Testimonials

Positive: “Motion is the first tool that actually helped me reclaim time. I don’t waste hours rearranging my calendar anymore.”
Mixed: “Love the AI scheduling, but I wish it had deeper integrations with Jira and Slack.”
Negative: “Too expensive for what it offers. If you just need a task tracker, Asana or Trello are cheaper.”

On review sites, Motion averages between 4.2 and 4.5 stars, with most users praising its AI engine and criticizing its price.

Final Verdict: Is Motion Right for You?

Who Should Use Motion?

Solopreneurs and freelancers managing multiple deadlines
Small teams that want automatic scheduling and workload balancing
Busy executives who don’t want to manually plan their day

Who Should Look for Alternatives?

Large enterprises that need complex integrations and reporting
Teams that prefer detailed customization over automation
Budget-conscious users who just need a simple task tracker

Bottom line: Motion isn’t trying to replace Asana, ClickUp, or Monday. It’s carving out its own niche: AI-driven time and project management.

If your biggest struggle is juggling tasks and finding time for everything, Motion might be the tool that finally fixes it.

Anmol Chitransh

Anmol Chitransh is a seasoned digital marketing strategist and AI expert with over 7 years of experience in building performance-driven campaigns and content ecosystems. He is the founder of SamurrAI, a platform dedicated to decoding the impact of artificial intelligence across marketing, finance, education, and everyday life. Known for turning complex tech into actionable insights, Anmol’s writing blends strategic depth with clarity, helping professionals, creators, and businesses harness AI to stay ahead of the curve.

Google AI Stax: Complete Guide to Smart AI Evaluation & Testing Tool

You've spent hours tweaking AI prompts, manually testing outputs, and crossing your fingers that your…

Motion App Review 2025: Features, Pricing, Pros, Cons & Alternatives

Who is Motion for?